Validation Checklist 1

Validation Checklist 1

The following information is required in support of all planning applications:

The Completed Application Form 

  • Please supply one original and a further five copies of the completed application form. 

The Correct Fee

Ownership Certificates

  • Under section 65(5) of the Town and Country Planning Act 1990, read in conjunction with section 5 of the GDPO, the LPA must not entertain an application for planning permission unless the relevant certificates concerning the ownership of the application site have been completed. All applications except for approval of reserved matters, discharge or variation of conditions, tree preservation orders and express consent to display an advertisement must include the appropriate certificate of ownership.
    An ownership certificate must be completed stating the ownership of the property. Certificates A, B, C and D are listed. For this purpose an 'owner' is anyone with a freehold interest, or leasehold interest the unexpired term of which is not less than 7 years.
    (Certificate A: When applicant is the sole owner; Certificate B: When owner is known to the applicant; Certificates C and D: When not all or any of the owners of the site are known).
  • Important: Much of the riverbed within the Broads Authority Executive Area is owned by The Crown Estate so you should contact them prior to doing any work which is on, under or over the riverbed because you may need permission from them. If you are applying for planning permission on land which is owned by them, including land under or over the riverbed, you are required by law to notify them of any planning application for development. It is your responsibility to ensure that the Certificate of Ownership which you submit with your planning application is correct. For further information please contact The Crown Estates’ Managing Agents – Morley Riches & Ablewhite 01206 505707 and ask for Peter Riches (

Agricultural Holdings Certificate

  • This certificate is required whether or not the site includes an agricultural holding. All agricultural tenants must be notified prior to the submission of the application. This certificate is not required if the applicant is making an application for reserved matters, renewal of temporary planning permission, discharge or variation of conditions, tree preservation orders, or express consent to display an advertisement.

Part 1 Notice

  • A notice to owners of the application site must be used if Certificate B has been completed and may be required if Certificate C has been completed. A copy should be served on each of the individuals identified in the relevant certificate.

The Location Plan

  • All applications must include six copies of a location plan based on an up-to-date map at a scale of 1:1250 or 1:2500.  Plans should where ever possible show at least two named roads and surrounding buildings. The properties shown should be numbered or named to ensure that the exact location of the application site is clear.  The application site must be edged clearly with a red line. It should include all land necessary to carry out the proposed development – for example, land required for access to the site from a public highway, visibility splays, landscaping, car parking and open areas around buildings. A blue line must be drawn around any other land owned by the applicant, close to or adjoining the application site. 

Block Plan of the Site

  • All applications should include a plan based on an up-to-date map at a scale of 1:100 or 1:200 showing any site boundaries, the type and height of any boundary treatments (eg walls, fences), the position of any other buildings or structures on the site and on the other side of any boundaries.  Please be aware that all submitted plans must comply with the relevant guidelines (pdf) [78kb] and have the appropriate copyright clearly marked. 

Site Plan

  • Four copies of the site plan should be submitted. Please be aware that all submitted plans must comply with the relevant guidelines (pdf) [78kb] and have the appropriate copyright clearly marked.  These should be drawn at a scale of at 1:500 or 1:200 and should accurately show:
    (a) The direction of north.
    (b) The proposed development in relation to the site boundaries and other existing buildings on the site, with written dimensions including those to the boundaries.
    (c) All the buildings, roads and footpaths on land adjoining the site including access arrangements.
    (d) The species, position and spread of all trees within 12 metres of any proposed building works.
    (e) The extent and type of any hard surfacing.
    (f)  Boundary treatment including walls or fencing where this proposed.

Existing and Proposed Floor Plans

  • Three copies of all drawings should be submitted.  These should be drawn to a scale of 1:50 or 1:100 and should explain the proposal in detail. Where existing buildings or walls are to be demolished these should be clearly shown. The drawings submitted should show details of the existing building(s) as well as those for the proposed development. New buildings should also be shown in context with adjacent buildings (including property numbers where applicable).

Existing and Proposed Elevations

  • Three copies of all existing and proposed elevations should be submitted.  These should be drawn to a scale of 1:50 or 1:100 and show clearly the proposed works in relation to what is already there. Clear and precise dimensions must be shown on ALL elevations.  All sides of the proposal must be shown and these should indicate, where possible, the proposed building materials and the style, materials and finish of windows and doors. Blank elevations must also be included; if only to show that this is in fact the case. Where a proposed elevation adjoins another building or is in close proximity, the drawings should clearly show the relationship between the buildings, and detail the positions of the openings on each property.

Existing and Proposed Site Sections and Finished Floor and Site Levels

  • Three copies of these plans drawn at a scale of 1:50 or 1:100 should be submitted. They will show a cross section(s) through the proposed building(s).  In all cases where a proposal involves a change in ground levels, illustrative drawings should be submitted to show both existing and finished levels to include details of foundations and eaves and how encroachment onto adjoining land is to be avoided.  Full information should also be submitted to demonstrate how proposed buildings relate to existing site levels and neighbouring development. Such plans should show existing site levels and finished floor levels (with levels related to a fixed datum point off site) and also show the proposals in relation to adjoining buildings. This will be required for all applications involving new buildings. In the case of householder development, the levels may be evident from floor plans and elevations, but particularly in the case of sloping sites it will be necessary to show how proposals relate to existing ground levels or where ground levels outside the extension would be modified. Levels should also be taken into account in the formulation of Design and Access Statements. The drawings may take the form of contours, spot levels or cross or long sections as appropriate.  

Roof Plans

  • Three copies of these plans drawn at a scale of 1:50 or 1:100 should be submitted where appropriate. A roof plan is used to show the shape of the roof and  typically drawn at a scale smaller than the scale used for the floor plans. Details such as the roofing material and their location are typically specified on the roof plan.

Design and Access Statements

From 25 June 2013 the Government has changed the rules regarding Design and Access Statements and these are only required for:

  • Major developments; and
  • Listed Building applications; and
  • Applications in Conservation Areas and World Heritages Sites where:

One or more dwellings are being created, or a building or buildings where new floor space of 100 sq m or more is being created.

A Design and Access Statement is report which sets out the design principles and concepts that have been applied to the development and explains how issues and relevant local policies relating to access to the development have been dealt with. It will also  demonstrate the steps taken to appraise the context of the development and how the design of the development takes that context into account in relation to the proposed development and state what, if any, consultation has been undertaken on issues relating to access to the development and what account has been taken of the outcome of any such consultation; and explain how any specific issues which might affect access to the development have been addressed.

The level of detail required in a Design and Access Statement will depend on the scale and complexity of the application, and the length of the Design and Access Statement will vary. It should be proportionate to the application which it supports.

Please see Fees for information on current fees. Fees are not returnable except in the case where an application is invalid.

(Date last reviewed 10/10/2018)