Survey123 Privacy notice

Privacy notice

Personal data

The following is to explain your rights and give you the information you are entitled to under the Data Protection Act 2018. For more information, see the Broads Authority Data Protection Policy.

The Broads Authority is the data controller for the purposes of the Data Protection Act 2018 (DPA) and the UK General Data Protection Regulations (UK GDPR). We will use your personal information for the purposes of the provision of fulfilling our statutory planning obligation. The processing of this information is necessary for the Authority to undertake a public task as defined under Article 6(1)(e) of the Act, the processing is necessary for the Authority to perform a task in the public interest for its official functions, and the task  has a clear basis in law, in this case the Town and Country Planning Act, Town and Country Planning (Local Planning) (England) Regulations 2012, Town and Country Planning (Development Management Procedure) (England) Order 2015 and related legislation.

Your data will be processed by ESRI that acts as a data processor on behalf of the Broads Authority, this means any data entered into the Authorities call for sites form will be processed and held by ESRI in the United States of America. In compliance with the General Data Protection Regulations, the Council has put in place safeguards to protect your personal data, these safeguards are in the form of standard contractual clauses. A copy of these safeguards is available upon request from the Broads Authority.

  1. The identity of the data controller and contact details of our Data Protection Officer

  2. The Broads Authority is the data controller. The Data Protection Officer can be contacted at or (01603) 610734.

  3. Why we are collecting your personal data. Your personal data is being collected as an essential part of the consultation process, so that we can contact you regarding your response and for statistical purposes. We may also use it to contact you about related matters. We will also contact you about later stages of the Local Plan process.

  4. Our legal basis for processing your personal data. The Data Protection Act 2018 states that, as a Local Planning Authority, the Broads Authority may process personal data as necessary for the effective performance of a task carried out in the public interest, i.e. a consultation.

  5. With whom we will be sharing your personal data. Your personal data will not be shared with any organisation outside of MHCLG. Only your name and organisation will be made public alongside your response to this consultation. Your personal data will not be transferred outside the EU.

  6. For how long we will keep your personal data, or criteria used to determine the retention period. Your personal data will be held for 16 years from the closure of the consultation in accordance with our Data and Information Retention Policy. A copy can be found here

  7. We will only use your data within the terms of data protection laws. We will review dates for keeping personal data in the future and if necessary update these privacy notices.

  8. Your rights, e.g. access, rectification, erasure. The data we are collecting is your personal data, and you have considerable say over what happens to it. You have the right:

    1. to see what data we have about you
    2. to ask us to stop using your data, but keep it on record
    3. to ask to have all or some of your data deleted or corrected
    4. to lodge a complaint with the independent Information Commissioner (ICO) if you think we are not handling your data fairly or in accordance with the law. You can contact the ICO at, or telephone 0303 123 1113.
  9. Your personal data will not be used for any automated decision making.

  10. Please note that these rights are not absolute and there are circumstances where they do not apply or the Broads Authority Data Protection Officer may override these rights, however, if this is the case you will be informed of this, and why.

Last modified on 22 June 2022